Constitution

  1. NAME:- The charity's name is: The Dartmouth & District Food Bank
  2. THE PURPOSES OF THE CHARITY ARE:- The food bank is a non-profit charitable organisation that distributes mostly donated food to the surrounding community & its residents who are in need of support. The food Bank engages in such other beneficial activities as are deemed appropriate. The persons requesting support are not means tested and are not to be questioned about their personal circumstances. Requests for help can be made via referrals from other organisations or personally.
  3. COMMITTEE

    The Food Bank shall be managed by a committee of members who are elected at the Annual General Meeting (AGM) of the organisation by the members. From here on these members shall be known as the committee. Members of the committee who hold other positions(such as political party membership, membership of other local groups, council roles etc) will declare such interests before standing and must not let these other groups affect, dominate or clash with the running of the Food Bank. The Food Bank is a non-political and non-denominational organisation and will remain politically neutral in all its undertakings.

  4. CARRYING OUT THE PURPOSES [POWERS}

    In order to carry out the charitable purposes, the committee have the power to:

    (1) raise funds, receive grants and donations
    (2) apply funds to carry out the work of the organisation
    (3) co-operate with and support other charities with similar purposes
    (4) do anything which is lawful and necessary to achieve the purposes

  5. MEMBERSHIP

    The Food Bank shall have a membership. People who support the work of the food bank and are aged 18 or over can apply to the committee to become a member. There shall be no more than 25 members. Once accepted by the Committee, membership lasts for 1(one) year and may be renewed. The secretary will keep an up-to-date membership list.

    The Committee may remove a person's membership if they believe it is in the best interests of the organisation. The member has the right to be heard by the Committee before the decision is made and can be accompanied by a friend

  6. ANNUAL GENERAL MEETING: - AGM

    (1) The AGM must be held every year, with 14 days notice given to all members telling them what Is on the agenda. Minutes must be kept of the AGM.
    (2) There must be at least 50% of the total members present at the AGM.
    (3) Every member has one vote.
    (4) The Committee shall present the annual report & accounts.
    (5) Any member may stand for election as a committee member.
    (6) Members shall elect between 3 and 12 committee members to serve for the next year. They will retire at the next AGM but may stand for re-election.
    (7) The committee shall have the power to co-opt if necessary.

  7. COMMITTEE MEETINGS

    (1) The Committee must hold at least 3 meetings each year. At their first meeting after the AGM they will elect a chair, vice-chair, treasurer and secretary. The Committee may act by majority decision.
    (2) At least 50% of Committee members must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting.
    (3) If Committee members have a conflict of interest they must declare it and leave the meeting if asked to by the committee.
    (4) During the year, the Committee members may appoint or co-opt up to 2 additional Committee members. They will stand down at the next AGM.

  8. MONEY AND PROPERTY

    (1) Money and property must only be used for the organisation's purposes.
    (2) The Committee must keep accounts. The most recent annual accounts can be seen by anybody on request.
    (3) Committee members cannot receive any money or property from the Food Bank, except to refund reasonable out of pocket expenses.
    (4) Money must be held in the Food Bank's bank account except for up to £50 to be held by the Food Bank Manager as petty cash. All cheques must be signed by at least 2 authorised members.

  9. GENERAL MEETINGS

    If the Committee considers it necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision. The Committee must also call a General Meeting if it receives a written request from 25% of the members. All members must be given 14 days notice and told the reason for the meeting. All decisions require a simple majority. Minutes must be kept.
    (1) Winding up - any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.
    (2) Changes to the Constitution - can be made at AGMs or General Meetings. No change can be made that would make the organisation no longer a charitable organisation.
    (3) General Meeting - called on written request from 25% of members.
    (4) The Committee may also call a General Meeting to consult the membership.